Infinitas Talent Limited Privacy Policy
1. Introduction
Infinitas Talent Limited (“we”, “our”, “us”) is committed to protecting the privacy of individuals whose personal information we collect during the recruitment process. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information in accordance with the Privacy Act 2020 of New Zealand.
2. Scope
This policy applies to all personal information collected by Infinitas from job applicants, candidates, referees, clients, and other individuals in connection with our recruitment services.
3. What Personal Information We Collect
We may collect the following types of personal information:
– Full name, contact details (email, phone, address)
– Date of birth, gender, nationality
– Employment history, qualifications, education
– CVs, cover letters, references
– Interview notes, assessments
– Criminal record checks (with consent)
– Credit checks (only if relevant to the role)
– Any other information relevant to the recruitment process
4. How We Collect Personal Information
We collect personal information directly from:
– You (via application forms, CVs, interviews)
– Referees you nominate
– Publicly available sources (e.g., LinkedIn)
– Third-party providers (e.g., background check services), with your consent
5. Purpose of Collection
We collect personal information for the following purposes:
– To assess your suitability for employment opportunities
– To communicate with you during the recruitment process
– To conduct reference, qualification, and background checks
– To match candidates with client job vacancies
– To comply with legal obligations
6. Legal Basis for Processing
We process personal information under the following legal bases:
– With your consent
– To perform a contract or take steps prior to entering a contract
– To comply with legal obligations
– For legitimate business interests, provided your rights are not overridden
7. Disclosure of Personal Information
We may disclose your personal information to:
– Clients seeking to fill job vacancies
– Referees and background check providers
– Legal or regulatory authorities, if required
– Our service providers (e.g., IT, cloud storage), under confidentiality agreements
We will not disclose your information to third parties without your consent unless required by law.
8. International Data Transfers
If we transfer personal information outside New Zealand (e.g., to cloud providers or international clients), we will ensure appropriate safeguards are in place to protect your data.
9. Data Retention
We retain personal information only as long as necessary for recruitment purposes or as required by law. Unsuccessful candidate data may be retained for up to 12 months unless you request deletion sooner.
10. Data Security
We take reasonable steps to protect personal information from loss, misuse, unauthorised access, disclosure, or destruction. This includes secure storage systems, access controls, and staff training.
11. Your Rights
Under the Privacy Act 2020, you have the right to:
– Access your personal information
– Request correction of inaccurate information
– Withdraw consent (where applicable)
– Complain to the Office of the Privacy Commissioner
12. Contact Us
If you have any questions or concerns about this Privacy Policy or your personal information, please contact:
Infinitas Talent Limited
2 Princes Street Auckland CBD 1010